Order-to-cash for Philippine distributors
One record from the sales order to the cheque in the bank. Sales, warehouse, drivers and collections finally work from the same page.
Every step carries a person and a time.
Each order moves through the same trail, and everyone sees where it is.
Most distributors run orders on paper forms, spreadsheets, Viber and phone calls. Here is what changes.
Handwritten orders copied into spreadsheets, then again into invoices.
Each order is entered once. Delivery receipts and trip documents print from the same record.
Sales commits stock the warehouse already sold.
Stock is reserved the moment a manager approves, so it can only be promised once.
Status chased across Viber, SMS, calls and sticky notes.
One order number on every screen, with a timeline anyone can open.
Waiting on a manager, then phoning the warehouse to check stock.
Approval and price rules you set. Managers approve from the queue, with stock already visible.
Mis-picks found at the customer's door. Trucks overloaded or half empty.
Scan checks before loading, and cart weight shown against truck capacity.
Arguments over who agreed what, with nothing written down.
A full timeline per order, and every manager override keeps its reason.
Nobody knows when goods really arrived, so payment terms drift.
Receipt is recorded at the time it really happened. The payment clock starts there.
Who owes what, and for how long, lives in one person's head or a spreadsheet.
Aging in clear buckets, one collections queue, and unpaid COD flagged the next morning.
See who owes you, how much, and for how long. Then chase the right account today.
Nothing is promised to a customer until a manager says yes.
Fewer wrong items, fewer wasted trips, fewer calls from angry customers.
When a customer disputes something, the record is already there.
What runs at each step of the trail, in the order your team uses it.
Draft, submit and approve with your own approval and price rules.
Stock by warehouse, floor, aisle, rack and bin. Reserved the moment an order is approved.
Pick queues with partial progress, box counts and weight, checked by scan.
Plan trips by region, assign trucks, record who dispatched.
Record receipt at the time it really happened, even if entered next morning.
Receivables, aging, payments, short-close and reopen in one queue.
Across every step
Sales orders, delivery receipts and trip documents from one record.
Sales, managers, pickers, packers and collections each see their own work.
Movement reports and an activity log that can't be quietly edited.
If you sell to other businesses, deliver with your own trucks and wait to be paid, the same trail applies.
Also a fit for
Peso pricing, Philippine regions and addresses, and COD and cheque on delivery built in.
Cutoffs, approvals and service levels change from an admin page. No rebuild.
Each person lands on their own queue. Less training, fewer wrong clicks.
Works on its own from day one, built to link to your accounting or ERP.
A short walkthrough with your products, trucks and customers loaded in.
Book a walkthrough